Terms & Conditions
(1) CONFIRMATION AND DEPOSIT
To confirm a group booking, a deposit is required
along with completed booking form and signed terms and conditions. Your booking will
be fortfeited in the event that the above is not completed prior. To secure a deposit a $50
deposit will be taken for all group bookings (12 persons and above). This deposit will be
deducted from the balance of the bill at the time of your booking.
For groups 12-20 persons - If cancellation occurs within 48 hours of
the event date, the deposit is forfeited. If cancellation occurs within 24 hours
of the event date, the client will be charged a $10 cancellation fee per person.
For groups 20 and above, a fee of $20 per guest, or 30% of the cost estimate of the booking
(whichever is less) will be charged for cancellations that are made with less than 72 hours
(3) FINAL NUMBERS AND DETAILS
Guaranteed minimum numbers of guests attending and
all final details should be communicated to management with a minimum of 48 hours in ad-
vance. A 10% variance is allowed for without charge, but in the instance guest numbers fall
below this variance cancellation charges may be made in accordance with the terms stated in
Clause (2). All dietary requirements should be communicated to management at the earliest
Full payment is required a the close of the booking, unless otherwise dictated
by an individual agreement. For any outstanding beverage tabs, these are to be
settled on the evening of the function and wil be charged to the credit card on file in
the instance that arrangements are not made by guests. No extensions of payment will be
permitted. Please also note that a surcharge applies to functions that occur on
Sundays and Public Holidays.
Our organization will take reasonable care, but will not
accept responsibility for damage to or loss of items before, during or after a
booking. You are financially responsible for any loss or damage sustained to the
premises or our property during a function or by your guests when entering or
leaving the premises. You are also responsible for any loss or damage to equip-
ment hired by us for you.
(6) DRESS REGULATIONS
Dress regulations apply. Management reserves the right to
refuse entry when it deems necessary. No fancy dress will be permitted without prior
approval from an authorised representative.
The client shall conduct the function in an orderly manner and in
full compliance with the rules set out by Panama House management and in accordance
with all applicable laws. The client is responsible for the conduct of the guests
and invitees and indemnifies the venue for all costs, charges, expenses, damage and
loss caused by any act or omission by the client, client’s guests or invitees.
No food or beverages of any kind is permitted to be brought to the function by
the client, client’s guests or invitees, unless prior permission has been obtained
in writing. Panama House reserves the right at its absolute discretion to exclude
or remove any persons from the function or Panama House premises without liability.
Management reserves the right to refuse service when it deems necessary.
Panama House reserves the right to cancel the booking if Panama House or any part
of it is closed due to circumstances outside the venues control. A reschedule date
will be offered in any available instance, and booking fees will be returned in the event
that a reschedule is not possible.